Hearing Attachment Upload

Hearing attachments themselves don't really align with CSV given the flat-file nature.  Therefore, we take hearing attachments in a variety of ways.  Of course, we take them via the website, email, and our API.   

Commonly, our SFTP users will SFTP attachments to us as well. You can add attachments to a hearing by uploading PDF files to the Secure File Transport Protocol (SFTP) site into the "incoming" directory.  The same place you were putting your CSV files.

One caveat is that the hearing for the attachment must already exist on our system.  If the hearing was just sent via CSV, that will be processed first during each run.  Then the attachments will be processed.

We accept a variety of naming conventions and are always adding more to make the process as easy as possible for our customers.  Contact us if you have specific requirements.

Files should be in PDF format.  We do take other formats via our website that we will ultimately convert to PDF.

We do accept ZIP files via FTP as well.  Our system will unzip the file and extract the contents into the "incoming" directory.  Then the normal process as explained here is processed on all extracted files as if they were sent individually.

By Locator

Only the Locator

Example: ABC123.pdf

Only our 6 character locator plus the file extension.  The example would be for hearing ABC123.  The final filename would stay ABC123.pdf.  This isn't preferred as it gives no context to attorneys as to what is inside. It is mainly used when a customer packages up all docs into one large PDF.

Separated by Underscore

Example: ABC123_Order.pdf

The file name must be prefixed with the hearing locator along with an underscore in order to be attached to the correct hearing. The example would be attached to hearing with locator ABC123 as Order.pdf.

By Your File Number

This is the most commonly seen format.  We have many variations to meet customer needs.

Leading File Number

Example: 123456798 Order.pdf

The file name leads with the file number and our system will try and figure out where the separation is supposed to be.  The file number is assumed to be limited to characters A-Z, 0-9, or a dash. 

Commonly seen separators include:

• spaces (   )

• underscores ( _ )

• periods ( . )

The rest of the file name will be treated as the final file name.

Separated by a Double Dash

Please note: a single dash is not considered a separator. If you want to use dashes as separators, please use a double dash (--)

The file name leads with the file number, then has a double dash separator.  Anything after the separator is considered the file name. 

Example: 12345678--Order.pdf 

The example would be interpreted as file number 123456 with a final file name of Order.pdf.

Again, if none of these formats work for you, let us know.  We can adapt pretty easily.