You may cancel any hearing that is eligible for cancellation by submitting a Comma-Separated Values (CSV) file with the file name and fields explained below.

To use this function, please ask Docketly via a support ticket to set your account to CSV (Enhanced) otherwise the file will not be recognized.

Excel files (XLS, XLSX, XLSB) files can be used in place of CSV files. We caution the use of these because they often have hidden formatting or formulas that can cause issues. The CSV avoids that by moving everything to raw text.

Import

The file name must start with CANCEL_ in order to signal the system that this is a cancellation request. A suggested file name might be CANCEL_YYMMDDHHMMSS.csv, where YYMMDDHHMMSS is a timestamp that you create.

Fields

Column Name	Required	Type	Length	Notes

Column Name	Required	Type	Length	Notes
locator	Yes*	String	6	When the hearing is created, we assign a six-character locator to every hearing to uniquely identify it in our system. You can use the fileNumber if you don't know the locator. Leave the locator field empty in this case.
fileNumber	Yes*	String	-	If you don't know the locator, you can use the file number that you scheduled the hearing with. We will find the next hearing with this file number in the future and use that one. If you provide the locator, you do not need to provide the fileNumber as we will defer the lookup to the locator.
canceledReason	Yes	String	255	Provide the reason for the cancellation that we can share with the covering attorney. Examples are "Paid in full", "Court changed hearing date/time", etc.

Sample

Download a sample file here.

Transfer

You can use one of the following methods to transfer the file to Docketly.

Batch Upload

Visit https://docketly.com/hearing/upload to send us the file.

Secure File Transfer Protocol (SFTP)

This file may only be submitted via Secure File Transport Protocol (SFTP). It should be placed in the "incoming" directory.

Client Handbook

EDI - Hearing Cancel